FAQ - General information about the Central Examination Office

The Central Examination Office is responsible for the organisation/administration of examination procedures and supports the respective examination boards in their tasks. It has a comprehensive right to information in all examination matters vis-à-vis the examiners and the respective examination board. This also applies to examinations for the state examinations in teaching and law.

You can obtain legally binding information on request (by telephone, e-mail or in person) from the Central Examination Office.

Firstly, the framework examination regulations regulate the general course of the degree programme. They apply to all degree programmes at the University of Greifswald; regulations for the respective degree programme can also be found in the individual examination and study regulations. The examination and study regulations have been issued on the basis of the framework examination regulations since 2012.

You can reach the staff of the Central Examination Office in person during office hours. However, telephone availability is limited during opening hours, so we ask for your understanding. Individual appointments outside of opening hours are possible. Please contact the responsible member of staff by telephone or e-mail.

Individual appointments outside of opening hours are possible during the lecture period as well as during the lecture-free period. Please contact the responsible member of staff by telephone or e-mail.

You will receive information from the Central Examination Office in person, by telephone, by e-mail or by post. Please also check your university mail account regularly and make sure that you can be contacted by post at all times, as notifications will only be sent by post (to the address you have provided).

Applications or documents can also be scanned and sent to the Central Examination Office by email, provided they bear a handwritten signature. If admissions, certificates etc. cannot be collected in person, it is possible to authorise someone to do so. Certificate documents, on the other hand, are sent automatically after confirmation of the address.

For data protection reasons, no information will be passed on to third parties (e.g. relatives, authorities, offices, etc.) unless this is required by law (see University Statistics Act, etc.). This generally requires the consent of the individual.

An informal application is a letter that can be freely designed. It must contain the personal data required by the authority (e.g. name and matriculation number). The place and date, the address of the recipient and a subject line are essential. The personal signature should not be missing at the end. A reference to any attachments is useful.

There are therefore no forms for this.

Examination and study regulations often require someone to do something immediately. This term is defined in Section 121 of the German Civil Code (BGB) to mean acting "without culpable delay". This does not necessarily mean that action must be taken immediately. Rather, the person concerned has a period of consideration, the length of which depends on the difficulty of the decision to be made. This is therefore a case-by-case decision.

You will be informed of the approval or rejection of an application by notification. This will be sent by post to the address you provided in the self-service portal.

A hearing is a legal procedure in which the authority (e.g. the Central Examination Office) gives the person concerned the opportunity to comment on the facts and possible outcome within a reasonable period of time before issuing a decision and/or to submit evidence that is not available to the authority at that time.

Compulsory attendance in accordance with Section 17a of the Framework Examination Regulations only applies if this is required in accordance with the subject examination regulations. It may be required for seminars, tutorials, colloquia, language courses, internships and excursions.

Since 1 January 2018, the Maternity Protection Act (MuSchG) has also applied to female students. You should therefore first inform the Student Secretariat of your pregnancy. The protection periods will then be calculated and communicated to the Central Examination Office. The Registrar's Office will also arrange for a risk assessment to be carried out by the relevant departmental representative. You are obliged to co-operate here. The Maternity Protection Act protects women in particular six weeks before and eight weeks after giving birth. During this time, it is generally assumed that you will not pursue your studies. You are therefore also subject to an examination ban. However, female students can waive the protection periods for individual examinations at their express request. You will receive an email from the responsible member of staff at the Central Examination Office. There is also the possibility of compensation for disadvantages. It is also possible to take a leave of absence from your studies for pregnancy, maternity leave and/or parental leave at the Student Secretariat. It is also possible to extend the standard period of study.

Semesters on leave of absence do not count as semesters of study. Therefore, examinations and coursework may not be completed during a leave of absence. At the request of the student, examinations may be taken abroad as part of a proven degree programme, otherwise only in exceptional cases with the approval of the Rectorate. If possible, the application should be submitted to the Central Examination Office when registering for the examination.