Further Education and Continuing Professional Development for Staff Members at Foreign Institutions
The programme Staff Mobility for Training (STT) supports staff members of the University of Greifswald to participate in training courses at an Erasmus+ partner university or external institution.
Objectives and framework conditions
Staff mobility for training purposes enables university staff to develop their professional, language and intercultural skills.
You will gain insights into various areas of activity, such as administrative units, faculties, libraries and data centres, and gain new perspectives on your own work. Furthermore, these mobility programmes promote professional exchange, the development of networks and the establishment of partnerships with European institutions, thereby supporting both individual professional development and the internationalisation of the university.
Staff mobility must be related to professional development and meet the requirements regarding learning outcomes and personal development. The relevance to professional development is assessed through the approval of the line manager. Eligible forms include, for example, visits to establish partnerships, work shadowing and work placements, workshops, staff weeks and language courses. Mobility may take place at higher education institutions as well as at public or private organisations active in the fields of the labour market, education and training, youth, research or innovation.
Requirements
All staff members at the University of Greifswald with a valid employment contract are eligible to apply.
Approval from the line manager regarding the content and timing of the visit must be obtained.
The minimum duration of the visit is two days and the maximum is two months (excluding travel days). Due to the limited funds available, funding is granted for a maximum of five days’ stay.
Eligible measures
Staff Training Weeks take place at universities and usually focus on either academic or administrative matters. The advantage of Staff Training Weeks is, on the one hand, that a programme is already organised; on the other hand, the university is geared up to welcome visitors during this period, making it easy to establish additional contacts. You can find details of Staff Training Weeks advertised on iMOTION, for example. However, you can also apply for Staff Training Weeks that are not advertised on the website.
Take part in workshops or seminars abroad where you can acquire knowledge and skills relevant to your work at the University of Greifswald. Participation in conferences is not eligible for funding.
Blended Intensive Programmes (BIPs) are short-term international training and exchange schemes under the Erasmus+ programme. They combine an in-person phase abroad with virtual collaboration and facilitate intensive academic exchange with European partner universities.
Get to know your own field of work at another university. This can be achieved through job shadowing or work placements. This might involve, for example, visits to administrative departments, faculties, library systems or data centres. Organise your stay at the host university yourself and seek advice from the International Office.
Would a university abroad make an ideal Erasmus partner for your department and could it facilitate better cooperation? If negotiations have been progressing rather slowly so far, it is usually worth visiting the institution. You can share your impressions with students or staff, whilst at the same time promoting the University of Greifswald. Please be sure to speak to your department´s exchange coordinator if you are planning a partnership.
Academic staff at the University of Greifswald can apply for Erasmus+ funding to contribute to curriculum development at universities or educational institutions abroad, take part in workshops and seminars, or undertake a study visit.
Improve your language skills by taking part in intensive language courses abroad. These courses are usually run by external organisations, and you can find a wide range of providers online.
Tip: You can also improve your English skills by taking one of the language courses for administrative staff at the Language Centre. These courses take place during working hours and are free of charge for participants.
Application and selection process
Application
Applications can be submitted digitally via the IO Portal for researchers and staff by the following deadlines:
- 15 November for projects starting between February and July of the following year
- 15 May for projects starting between August of the current year and January of the following year
For the application, the following document must be signed by the host institution and submitted via the portal:
- Mobility Agreement (as a scan)
Selection process
Due to the limited funding budget for Erasmus+ staff mobility, preference will be given to the following types of stays:
- First funded Erasmus+ staff mobility
- Visiting lectureships – Staff Mobility for Teaching (STA)
- Partner institution within the KreativEU Alliance
- Academic relevance (as outlined in the Mobility Agreement)
A maximum of 20% of the budget is available for language courses.
Procedure
Once funding has been approved, the following documents are required:
- Approved business travel request (as a scan – please contact us for the department, title and cost centre)
- Signed declaration of honour for Green Travel (as a scan)
- For business trips to EU and EEA countries as well as to Switzerland, it is mandatory to carry an A1 certificate in accordance with EU regulations. This certifies that German social security regulations continue to apply throughout the entire stay. Even short business trips abroad must be covered by the A1 certificate. Authorities abroad may request to see this at any time. Please apply for the A1 certificate in good time and independently from the Human Resources Department before you travel.
Please have the Letter of Confirmation you received from the International Office signed by your host institution.
- Please submit the signed Letter of Confirmation to the International Office by email.
- Please take part in the EU Survey. You will receive an invitation to do so by email from replies-will-be-discarded@ec.europa.eu after your stay. If you do not receive it, please check your spam folder.
Please note: If no Letter of Confirmation is received after your stay or if you do not take part in the survey, the funding will be reclaimed.
Funding
The financial support consists of a daily allowance for a maximum of five days’ accommodation and two days’ travel, as well as a travel allowance.
Daily rates
| Destination country | Daily rate |
|---|---|
| Armenia, Vietnam, Bosnia and Herzegovina | 190 EUR |
| Belgium, Denmark, Great Britain, Ireland, Iceland, Italy, Liechtenstein, Luxembourg, the Netherlands, Norway, Austria, Sweden, Switzerland | 180 EUR |
| Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain, the Czech Republic, Cyprus | 160 EUR |
| Bulgaria, Croatia, Lithuania, North Macedonia, Poland, Romania, Serbia, Turkey, Hungary | 140 EUR |
Please note: Please be aware that personal days (e.g. weekends on which no further training or job shadowing takes place) in the host country cannot be funded. Only days on which you are on duty are eligible for funding.
The University of Greifswald reserves the right, depending on the funds available, to reduce the funding period in relation to the duration of the stay. This means that the duration of the stay is not the same as the funding period.
Should the actual costs exceed the maximum grant amount, the additional costs must be borne by the participants themselves.
Travel expenses
Travel expenses are calculated using a standardised European calculation tool based on the actual distances between the point of departure and the destination of the stay.
| simple distance according to the distance calculator | Amount of the fixed rate | Green Travel Package Price |
|---|---|---|
| 10 – 99 km | 28 EUR | 56 EUR |
| 100 – 499 km | 211 EUR | 285 EUR |
| 500 – 1.999 km | 309 EUR | 417 EUR |
| 2.000 – 2.999 km | 395 EUR | 535 EUR |
| 3.000 – 3.999 km | 580 EUR | 785 EUR |
| 4.000 – 7.999 km | 1.188 EUR | - |
| 8.000 km or more | 1.735 EUR | - |
Green Travel
Participants who cover at least 50% of their outward and return journeys using sustainable modes of transport will, where applicable, receive additional individual support for travel costs and travel days of up to four days for a return journey. In total, a maximum of six additional days of individual travel support can be claimed. For the calculation of daily rates, two days are used for standard travel and four days for green travel. Please note that participants must justify the need for these additional travel days.
According to the guidelines of the DAAD’s National Agency, the following are considered sustainable modes of transport:
• Train, carpooling, bus, bicycle, walking.
International Office
Roberta Wirminghaus
Domstraße 8
17489 Greifswald
Tel.: +49 3834 420 1119
exchangeuni-greifswaldde
