Forms for Periods of Study with Erasmus+

To-do-List for Outgoing Students

  • To-Do List Erasmus+This is a list including details of steps in the application procedure, dates and documents, as well as requirements for the payment of the grant.

Required Documents

Prior to your Stay Abroad

1. Grant Agreement
Please fill in the Grant Agreement with your personal data (1st page) and send it as a Word file without signature to the International Office at least one month before departure.

Grant Agreement annexes (don´t have to be submitted to the International Office)

1.1. Special Grants
By filling in the Declaration of Honour, you can also apply for special funding in addition to the Erasmus support if the following are eligible for you:

  • Students with accompanying child
  • Students with chronic illnesses or disabilities (degree of disability 20 or more)
  • Working students
  • First-time academics
  • Travel by sustainable means of transport (train, bus, ferry, carpool, bicycle, walking).

Simply complete and sign the Declaration of Honour and submit it by email together with the Grant Agreement. Due to the budget situation in the Erasmus+ Programme, the grant may only be paid at a reduced rate.
The special grant must be applied for before the start of the stay. Applications submitted later cannot be considered.


2. Learning Agreement

The purpose of the Learning Agreement is to make sure that students receive recognition for the activities successfully completed abroad.

In the Online Learning Agreement, the student must include all educational components to be carried out at the Receiving Institution i.e. the selected courses or modules. A performance effort of 30 ECTS per semester is recommended. However, 15 ECTS per semester are mandatory (and must be listed on the transcript of records (and/or language course certificate) provided by the host university). Please note that you might be required to repay the funding or parts thereof in the event of non-compliance with the regulations.

The Learning Agreement must be approved by the student, the sending and the receiving institution, one month before the start of the exchange at the latest.

Contact for general questions: erasmusuni-greifswaldde

In exceptional cases and only after approval via the International Office, the outdated version can still be used and the Learning Agreement can be created as a PDF file.

Information about the form: Enter your courses at the host institution into Table A. Enter equivalent courses at the University of Greifswald into Table B to ensure later recognition. Make sure your Learning Agreement is signed by your departmental exchange coordinator. Also send it to your host university for signing.

Learning Agreement Erasmus Europe:

3. Online Language Test "Online Language Support (OLS)"
Compulsory participation in the OLS test is currently suspended due to technical problems on the part of the EU.

The OLS language support platform can still be used free of charge to improve language skills (CZ, DA, DE, EL, EN, ES, FR, IT, NL, PL, PT, SV) before, during and after your stay abroad. In order to use the platform, you must first take a "placement test" in the language of your choice (can be found via the search bar). To take the test, go to "Enrol", create an account and then take the online test via "Attempt quiz now". The test can take between 10-45 minutes.

After completing the test, a certificate with the result can be downloaded as a PDF. This is not an official language certificate, but it is recognised by some Erasmus+ partner universities as proof of language proficiency.

After the test, language courses can be started and the many other functions of the platform can be used.

During the Mobility

1. Changes to the original Learning Agreement
You can change your Learning Agreement within the first five weeks after arrival at your host institution. To do so, please fill out the following document and have it confirmed by the responsible persons by signature. Send the complete Learning Agreement to erasmusuni-greifswaldde.

2. Certificate of Arrival
Some partner universities would like to issue a Certificate of Arrival. You are welcome to use our template, but you do not have to submit the document to us. For us, only the Confirmation of Stay at the end of your stay is important. You can find the template for this under "Prior completing your stay".

Prior to Completing your Stay

At the end of your stay, please have the Confirmation of Stay completed and signed by the International Office of the host institution and send it to us by email. This document is important to confirm the actual period of your stay. The date of signature should be the last day of stay at the host institution or later.

Following your Stay

1. Report of your Studies Abroad
This must be submitted via email within 4 weeks after the end of your period of study abroad. Please use the provided form. It is best to download the document before you fill it out.

2. EU Survey
You will receive an invitation to take part in the EU survey via email. The sender’s address will be:


3. Transcript of Records
This will be sent to you or Greifswald’s International Office by the host institution. This should be submitted, together with the request for recognition of credits, in order to receive recognition of credits that have been completed abroad.


4. Report on Successful Recognition
If you were able to have your achievements abroad recognised in Greifswald, please also inform the International Office of the University of Greifswald. Use the document Learning Agreement "After the Mobility" for this purpose.


Explanation of the Special Grants

1. students with an accompanying child

Students who are traveling abroad to study with their child/children can apply for this top-up and receive 250 euros per month as a grant. The prerequisite is that the child or children are taken along for the entire stay. The allowance is granted per family, regardless of the number of children. It is also possible to apply if a caregiver (partner) is traveling with you; double funding is not possible.

In addition, students who wish to travel abroad with child(ren) can apply for real costs. In the case of funding for real costs, the need is determined with the help of a comparative calculator. Approval is granted for a specific mobility and is based on the calculation of the additional requirements abroad and only takes into account costs that are not covered by other national bodies (integration offices, health insurance funds, regional associations, social welfare offices, student services). 

Further information on the application for real costs or the application for a preparatory trip

2. students with chronic illnesses or disabilities (degree of disability of 20 or more)

Students with a degree of disability (GdB) of 20 or more, a proven disability or a chronic illness that results in an additional financial need abroad receive 250 euros per month as a grant.A certificate of disability or a medical certificate confirming that additional financial needs arise abroad due to the existing chronic illness is considered proof.The basis for classifying an illness as "chronic" is the "List of chronic illnesses of the Robert Koch Institute".

In addition, students from these target groups can submit an application for real costs. In the case of funding for real costs, the need is determined using a comparative calculator.Approval is granted for a specific mobility and is based on the calculation of additional needs abroad and only takes into account costs that are not covered by other national bodies (integration offices, health insurance funds, regional associations, social welfare offices, student services). 


3. working students

Students who were in one or more jobs before starting their studies abroad which they do not continue during their stay abroad are entitled to apply for a grant of 250 euros per month. Self-employment is also eligible for this allowance.

It must be employment subject to social insurance contributions, for which the following applies:

Monthly earnings are between 250 - 850 euros. The net earnings of all activities per month must be added together. An averaged calculation is permissible.
The employment must have been carried out regularly for at least 6 months up to the time of application for the study abroad program.
The activity is not continued during the stay abroad (this also includes mobile working, online working, paid vacation, etc.). Notice of termination is not a requirement; the employment contract can also be paused.

4. first-time academics

Students from a non-academic family can receive a grant of 250 euros per month. This top-up can be applied for by students whose parent or parents, if only one parent is known, have not obtained an academic degree. 

Degrees obtained at a university, a university of cooperative education or a university of applied sciences (within or outside Germany) are considered academic degrees. In the skilled trades, a master craftsman's certificate is not considered an academic degree.

If your parents are not sure whether their degree counts as an academic degree, visit the website of the "Stiftung Akkreditierungsrat". If you find your parents' degree there, it means that the degree is recognized as an academic degree. In this case, you may not apply for this top-up.


5. travel by sustainable means of transport (train, bus, carpool, bicycle, on foot)

You can apply for this grant if you will be traveling to or from the partner university by one of the following means of transport classified as sustainable by the DAAD (at least 50% of the travel distance):

on foot
The amount of the grant is a one-off payment of 50 euros. There is also the option of funding up to 4 additional days of travel.

When applying, you undertake to keep the original proof of arrival and departure for 5 years and/or to submit it to the International Office for examination on request.

Study in the United Kingdom

If you want to study at an Erasmus+ partner university you may need to apply for a visa depending on your time of stay:

Exchanges shorter than six months: Here will be no visa needed (only for European citizen). You will enter the UK by the Visitor route. Whilst being abroad you are not allowed to earn money.

Exchanges between six and eleven months: Here a short-term study visa will be needed. You will apply for it by yourself. Costs are round about 186 GBP plus the Immigration Healths Surcharge which will cost 470 GBP per year or rather for your whole stay. Whilst being abroad you are not allowed to earn money.

Study in Switzerland

Following the Swiss referendum on limiting immigration and the resulting exclusion of Switzerland's participation in Erasmus+, the Swiss Federal Council introduced a national scholarship program, the Swiss European Mobility Programme (SEMP). What does this mean for you?

You apply for a scholarship via SEMP in Switzerland. You will receive information on this from the Swiss partner university or internship institution. If SEMP funding is not available at your host institution, please contact the International Office in Greifswald.

Testimonial Laura Hahn

"During my stay, I left my comfort zone and made dreams come true. Studying in another country means more than that - it allows you to discover the culture, the fascinating history, the language, the indescribable nature and everyday life."
(Laura, Erasmus+ semester in Italy)

She and other outgoers talk about their experiences abroad in our blog Greifswald goes International [de] and in our Podcast [de].