Forms for Erasmus+ Student Traineeships

If your application for Erasmus+ funding has been approved, please prepare the following documents and steps. We will assist you throughout the process and are available to answer any questions you may have. 

1. Learning Agreement

The Learning Agreement describes the content and activities of your internship and is a central document for your Erasmus+ funding. 

• Tables A and C are to be completed by your internship provider.
• Table B is to be completed by your departmental exchange coordinator.

Please have the Learning Agreement signed by both your departmental exchange coordinator and your supervisor at the internship where you will complete your intership. An overview of the responsible departmental exchange coordinators can be found here. Send the completed and signed Learning Agreement via email to at least one month before the start of your stay abroad (as a scan or with an electronic signature). 

Please ensure that all tables have been in full and that all required signatures have been obtained. The documents and further help can be found here:

• Learning Agreement (template)
• Guidelines on Learning Agreement (student mobility traineeships)

2. Insurance cover 

Please ensure that you have adequate insurance cover for the duration of your stay abroad. This includes:

• Health insurance
• Accident insurance
• Liability insurance 

Please inform us via email about your existing insurance coverage. If necessary, please consider taking out additional insurance in good time.

3. Special funding (social top-up and other grants) 

Under certain conditions, you may be eligible for special funding in addition to the regular Erasmus+ funding. This applies, among others, to: 

• Students with children
• Students with chronic illnesses or disabilities (degree of disability from 20%)
• Student in employment
• First-time university students
• Sustainable travel (e.g. train, bus, carpool, bicycle)
• Non-sustainable travel (e.g. plane, car)

To apply, please submit the completed and signed declaration of honour as a PDF file via email. 

File name: EE_surname (example: EE_Smith) Important: You must apply for special funding before you start your stay abroad. Unfortunately, you can't apply for it once you've already started your internship.

4. Grant Agreement 

The Grant Agreement is your official funding agreement and contains all of the important information about your funding, including the funding amount. You will receive the Grant Agreement via email as soon as we have received all of the necessary documents.

Please: 

• Check all of the details carefully
• Sign the document
• Then send it as a PDF file via email to: erasmusuni-greifswaldde

Funding can only be paid out once the signed Grant Agreement has been received.

At the end of your stay, please have the Traineeship Certificate filled out and signed by your supervisor of your internship and send it to us by email. This document is important to confirm your actual period of stay. The date of signature should be the last day of stay at the host institution or later.

1. Student Report
You must submit your experience report no later than four weeks after your traineeship ends. It is best to download the document before you fill it out.

2. EU Survey
You will receive an email from the following sender inviting you to take part in the EU survey: replies-will-be-discarded@ec.europa.eu.

Get your internship abroad recognised in Greifswald.

You need a visa for an internship in the United Kingdom. To do this, your internship position must issue you with a "Certificate of Sponsorship". This entitles you to apply for a Government Authorized Exchange visa(Temporary Work). General information on this can be found here under "Temporary work visas." You can find a guide to applying here under "Apply from outside the UK", click on "Apply online."

If you are unsure, please check with your internship institution.

Following the Swiss referendum on limiting immigration and the resulting exclusion of Switzerland's participation in Erasmus+, the Swiss Federal Council introduced a national scholarship program, the Swiss European Mobility Programme (SEMP). What does this mean for you?

You apply for a scholarship via SEMP in Switzerland. You will receive information on this from the Swiss partner university or internship institution. If SEMP funding is not available at your host institution, please contact the International Office in Greifswald.