Forms for Erasmus+ Student Traineeships

To-Do List for Outbound Student Trainees

  • To-Do List Erasmus+ Student TraineeshipsThe information presented here provides details about the application process, application deadlines and documentation, and the requirements that need to be met to be eligible for funding.

Required Documents

Before you Travel

1. To apply, please send a currently valid certificate of enrolment and the letter of confirmation from the host enterprise or organisation by email to: erasmusuni-greifswaldde.


2. Grant Agreement

Please fill out the Grant Agreement with your personal data (1st and 4th page) and send it as a Word file without signature to the International Office at least one month before departure.
Once the form has been returned to you with the calculated level of funding, please send us the signed original (no scans permitted!).

Grant Agreement annexes (don´t have to be submitted to the International Office)


2.1 Special Grants
By filling in the Declaration of Honour, you can also apply for special funding in addition to the Erasmus support if the following are eligible for you:

  • Students with accompanying child
  • Students with chronic illnesses or disabilities (degree of disability 20 or more)
  • Working students
  • First-time academics
  • Travel by sustainable means of transport (train, bus, ferry, carpool, bicycle, walking).

Simply complete and sign the Declaration of Honour and submit it by email together with the Grant Agreement. Due to the budget situation in the Erasmus+ Programme, the grant may only be paid at a reduced rate.
The special grant must be applied for before the start of the stay. Applications submitted later cannot be considered.


3. Learning Agreement
The Learning Agreement documents the activities undertaken during the traineeship. Tables A and C are completed by the host enterprise or organisation. Table B is completed by your subject coordinator. Make sure your Learning Agreement has been signed by your subject coordinator and by your supervisor at the host enterprise or organisation and then send it by email (either signed electronically or as a scanned document) to the International Office at the University of Greifswald:

4. Online Language Test (OLS test)
Participation in the OLS test is cancelled due to technical problems on the part of the EU.

Before you Complete your Traineeship

At the end of your stay, please have the Traineeship Certificate filled out and signed by your supervisor of your internship and send it to us by email. This document is important to confirm your actual period of stay. The date of signature should be the last day of stay at the host institution or later.

After Completing your Traineeship

1. Student Report
You must submit your experience report no later than four weeks after your traineeship ends. It is best to download the document before you fill it out.

2. EU Survey
You will receive an email from the following sender inviting you to take part in the EU survey:



Get your internship abroad recognised in Greifswald.



Internships in the United Kingdom

You need a visa for an internship in the United Kingdom. To do this, your internship position must issue you with a "Certificate of Sponsorship". This entitles you to apply for a Government Authorized Exchange visa(Temporary Work). General information on this can be found here under "Temporary work visas." You can find a guide to applying here under "Apply from outside the UK", click on "Apply online."

If you are unsure, please check with your internship institution.

Internships in Switzerland

Following the Swiss referendum on limiting immigration and the resulting exclusion of Switzerland's participation in Erasmus+, the Swiss Federal Council introduced a national scholarship program, the Swiss European Mobility Programme (SEMP). What does this mean for you?

You apply for a scholarship via SEMP in Switzerland. You will receive information on this from the Swiss partner university or internship institution. If SEMP funding is not available at your host institution, please contact the International Office in Greifswald.

"My strong curiosity about foreign culture, the craving for new interpersonal experiences and the wish to improve my English skills and gain practical experience first-hand motivated me to take the chance and study in a foreign country." (Leona, practical training year, surgical term in Sotuh Africa)

She and other outgoers talk about their experiences abroad in our blog Greifswald goes International [de] and in our Podcast [de].